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Policy v1.0

Requirements for External Researchers

Essential protocols for investigators seeking collaboration with Lancet Hospital Research Department.

Primary Submission Email

IRB.submissions@lancethealthservices.com

*All study materials must be sent here

General Inquiries

research.ethics@lancethealthservices.com

+251 947 975 858

Collaboration & Authorship

MOU & Internal Co-Investigators

All external researchers planning to conduct studies at LGH will need to sign an MOU that specifically states the inclusion of a minimum of one specialist doctor from within Lancet Hospital as a co-investigator or advisor.

Publication Rights

All LGH specialist doctors who are involved or mentioned as co-investigators/advisors in the research proposal have the right to be included as co-authors of the publication produced: co-investigators/advisors from LGH are expected to contribute to the research according to the ICMJE authorship guidelines.


Authorship agreement and declaration of conflict of interest shall be signed on submission to the IRERC.

Initial Submission Checklist

Support Letter from the researcher’s home institution.
Copy of ethical clearance certificate (if approved by another institution).
Research proposal with version number and date (Word format).
Curriculum Vitae (CV) of the PIs and all co-investigators.
Informed consent and/or assent forms (in English and local languages the research is being conducted.
Data collection tools (e.g., questionnaires, interview guides) forms (in English and in languages the research is being conducted
To ensure the highest level of patient confidentiality, Lancet General Hospital does not permit the release of patient phone numbers or personal contact details to researchers.
Researchers are authorized to conduct data collection strictly through in-person interactions within hospital premises and from electrical medical recording.
Research Agreement Form: A scanned copy of a signed form committing the PI to share final research findings and outputs with Lancet General Hospital IRERC upon completion, and acknowledge the institution in any resulting publications, presentations, or reports. * Failure to comply may result in disbarment from future submissions and non-recognition of the research.

Timeline

Processing Time: Approval typically takes 10–15 working days. However, if the above steps are not followed, it may cause a rejection of the proposal or a serious delay in getting ethical approval and the IRERC will not be responsible for this delay or rejection

Critical Warning

Non-compliance with IRERC protocols will result in immediate rejection or serious delays in approval.

Thank you for your commitment to ethical research practices.

Lancet Research and Development Department (IRERC)